Wedding Event Planning

to-do list

Wedding Planning To-Do List

We know that planning your big day can be a tad overwhelming. To help make matters easier, here’s a wedding planning to-do list to keep close by:

12-18 Months Before

  • Set a date and start working on your website: 
  • Budget: Set up a complimentary consultation with a Wedding-Real Estate Advisor who will show you how to have your dream wedding and go from honeymooners to homeowners: 
  • Choose Your Wedding Party: Maid of Honor, Bridesmaids, Best Man, Groomsmen, Flower Girl, and Ring Bearer.
  • Get your engagement rings insured.
  • Begin compiling a guest list (make an “A” and a “B” List). 
  • Pick a venue and ceremony location (as well as book clergy or an officiant).
  • Hire a photographer and videographer: Your first choice should be professionals on the venue’s vendor list who are familiar with the team, have multiple years of experience on the venue’s grounds and key photo-op areas, and know the mechanics of the venue.
  • Hire a DJ and entertainment/band:
  • Explore wedding day hair and makeup styles.
  • Book your makeup trial on the day of your engagement shoot to see the results on camera.
  • Book an engagement shoot and use these photos for your Save the Dates.

Engagement Session Locations


 L.I.C. Gantry Park

Botanical Gardens

Central Park

Grand Central Terminal

Chelsea Market

Old Westbury Gardens

Sag Harbor

Planting Fields

Sands Point

Chelsea Mansion

Raphael’s Vineyards

  • Check with your photographer about Save the Date rates.
  • Shop Save the Dates online for the best deal.
  • Mail your Save the Dates.

8-12 Months Before

  • Choose your bridal party’s attire and accessories.
  • Hire a florist for personal bouquets, boutonnieres for the wedding party, venue, cake, etcetera:
  • Book your transportation to and from the venue:
  • Purchase your wedding bands.
  • Order “Thank You” cards (or see if they are included with your photo package).
  • Meet with an officiant to discuss your plans for the ceremony.
  • Decide on your groomsmens’ attire.
  • Personalize and order your wedding invitations.
  • Hire musicians for the ceremony (if needed).
  • Book a hotel for your out-of-town guests.
  • Schedule your dress fitting.
  • Book honeymoon flights and hotels:
  • Book a room for your wedding night.
  • Order your wedding cake topper.

6 Months Before

  • Plan welcome baskets for your out-of-town guests.
  • Prepare [play/do not play] playlists for your DJ/band.
  • Finalize your wedding guest list.
  • Assemble your rehearsal dinner guest list and book the rehearsal dinner venue.
  • Create gift registries at three national retailers and post on
  • Finalize your honeymoon plans and ensure all documents are in order (i.e., passports).
  • Experiment with your hair and veil with your stylist.
  • Purchase: Toasting flutes, serving pieces, guestbook, flower basket, and ring bearer pillow (if needed, Sand Castle provides most of these amenities; please confirm with us).

2 Months Before

  • Finalize your Sand Castle menu and cake with our operations team (we’ll send you an email).
  • Make appointments for all other final payments with vendors.
  • Call your vendors to confirm the date, time, and location.
  • Confirm your honeymoon reservations.
  • Pack for your honeymoon.
  • Pick up your wedding rings.
  • Begin writing your vows.
  • Review your ceremony details with your officiant.
  • Apply for your marriage license.
  • Finalize your seating arrangements.
  • Finalize your playlists with your musicians.
  • Finalize your fitting for your wedding party and parents.
  • Create a wedding day timeline document and send it to your vendors, the officiant, and your wedding party.
  • Write out a honeymoon itinerary for your family at home.
  • Decide on your “Something old, something new, something borrowed, and something blue.”
  • Book your wedding day transportation.
  • Arrange your final dress fitting (with your wedding day shoes and undergarments).
  • Write “Thank You” notes as gifts are received.
  • Follow up with guests who have not RSVP’d.

1 Week Prior

  • Return all paperwork to the venue and your vendors.
  • Give a final count and make your final payment with the venue.
  • Begin breaking in your wedding shoes.
  • Delegate someone to return the tuxes, rentals, and tend to the wedding dress.
  • Send directions to your wedding day limo/transportation driver.

Day Of

  • Eat a good breakfast.
  • Allow yourself plenty of time to get ready.
  • Give the wedding rings and officiant fee to your Best Man.
  • Remember to relax, smile, and soak in every incredible moment.

Why Choose Us

Wedding rings


We host one wedding at a time, ensuring the perfect setting for exclusivity.


We have over 30 years of experience in hosting successful weddings.


We treat your guests to award-winning cuisine.


Sand Castle offers the perfect Cinderella setting for your big day.

Contact us for more information on your dream wedding venue!

We provide the ultimate royal transportation with a sparkling Rolls-Royce on your big day.

*The minimum reservation per event is 150 guests.

**Our venues and services are exclusively and ONLY for weddings